Configuring Medical-Objects Capricorn to output results to a folder in PDF format
Overview:
Provide a procedure that will enable a practice to receive electronic messages or results if they do not have a Practice Management System or there system does not support result imports. Medical-Objects Capricorn will be configured to output the received results in a folder in the PDF format.
Contents |
Install and Configure Capricorn Software for PDF Output
1. Download the latest Capricorn from the following link
http://download.medical-objects.com.au/
2. The link on the download page looks like the following
3. The following window will appear
4. Click on Save
5. The following Save As window will appear. Save the Setup.exe in the directory C:\MO
NOTE: If the directory does not exist create it.
6. Once you have clicked Save, the following download screens will appear
7. Uncheck [ ] Close this dialog box when download completes
8. After it has been downloaded, click Run
9. At the Security Warning, Click Run
10. Once you have clicked Run, the installation process starts
11. Click Next
12. Click Next
13. Click Install, the following window will appear
14. The Setup wizard is now complete
15. Click Finish
Registration Process
1. Once the setup is complete you will need to enter the Token or Serial key that you will acquire from the Medical-Objects help desk
NOTE: The Token or Serial key can be emailed to you.
2. From the email copy the Token, click the blue Paste Token link
This will automatically fill in the Registration Token for you
3. Click Enter
4. Once you have clicked Enter, the PGP Key Generation Window will appear
5. Enter pgp in lowercase into both fields. Then click Next
6. Once you have clicked Next, the following window will appear
7. At this window just type anything to make the blue bar move to 100%, then click Next
NOTE: What you type should be in lowercase.
8. Once you click Next, the following window will appear
9. Click Finish
The main installation is now complete. The HL7 Tray icon will now be shown in the system tray located at right hand bottom of the desktop.
Configuring Capricorn Software for PDF Output
1. Double click the HL7 Tray icon
NOTE: If the Capricorn HL7 tray icon is not visible, open Capricorn from the Start Menu > All Programs > Medical-Objects > Medical Objects Capricorn or from the C:\MO\Capricorn\Capricorn.exe
2. The Log window is displayed
3. Click the Edit Server Properties icon
4. The Login screen will appear as shown below
5. Enter the following Username and Password and then click OK
Username: SYSDBA Password: masterkey
6. Click on the Integration Options
7. Set the ACK Management path to C:\MO\Capricorn\APPLICATION_ACKS path on a workstation
8. Set the Incoming Modifier to Capricorn Modifier
9. Click on Server Parameters in the left pane
10. Under the Message Output Directory (main) set the results import path
11. The path will be a folder you want to use to store the PDF results or messages that you receive
12. For this installation we will just create a folder in the C: drive called Medical Results
NOTE: If the folders do not exist you must create them.
13. Select Report scanning from the left pane
14. Select All Reports highlighted below
15. Set the Path to save files: to the same folder used in Steps 9-11 which was C:\Medical Results
16. Set the Target Format to PDF as shown above
NOTE: If you have 3rd party PDF creation software installed, this may interfere with the PDF output. NOVA PDF is one such PDF creator that has been known to affect outputs.
17. To run the Capricorn as a Service, go to Step 20 otherwise just click OK
18. The Log screen will appear as shown below. Close the Log screen with the X in the corner of the window
19. The tray icon should appear and the installation is complete
20. To run the software as a Service select Service Configuration
21. Click the Install Service button
22. Click OK
NOTE: DO NOT Start the Service from here.
23. The Log screen will appear as shown below. Close the Log screen with the X in the corner of the window
24. Close the Capricorn Tray Icon by right clicking the Icon and selecting Shutdown
25. A message will appear asking you to confirm this. Select OK
NOTE: Capricorn Tray Icon should have now been closed. No red HL7 Tray Icon should now be visible.
26. To start Capricorn is running as a Service. Click Start > Run, then type services.msc, then click OK
27. The service console should appear as shown below
28. Scroll down until you locate Capricorn
29. To start the service, right click Capricorn and then left click Start
30. The following screen should display the starting process
31. Under Status, it should show as Started
Web Activity Report
Once the installation of download client Capricorn is complete a desktop icon will appear shown below. If this software is installed on the server and the icon is an inconvenience to access, you can request Medical-Objects to install the icon on a front desk workstation for easier viewing. This web report is your auditing tool to check if results have been sent or arrived.
1. Double Click the Desktop Icon MO Delivery Report this will display new results as they arrive
2. The following screen shot displays the top part of the web activity report that shows the practice name, computer specifications and where Medical-Objects Capricorn is installed
3. The next area of the web report gives you the opportunity to look up past results via the query function. Just enter the required time frame and select Submit Query
Results Sent
1. The following area of the web report looks at the results that have been sent
2. The diagram below shows all outgoing Referrals or Letters
3. The above report shows us the receiving facility Kawana Waters Medical Centre and the date the result arrived at the receiving practice 12.9.2008 at 15.12pm
4. The second yellow box shows when the result was imported into Medical Director 12.09.2008 at 15.31pm
Results Received
The following area of the web report looks at the results that have been received from other facilities.
1. As you can see below, the Incoming Messages provide similar acknowledgements as the sent results, so you are informed of the complete delivery process
2. Once the result has been received the first acknowledgement is created
3. When the results are imported into practice management software it will show another acknowledgement displayed in the above diagram. Dated at 12.9.2008 15.08
Messages that cannot be sent
When Medical-Objects is used for sending for example; Trinity referral client and Word Plug-in. Some messages may not be delivered due to the recipient’s computer or software having complications and not being able to receive your correspondence. The diagram below shows the section of the web report that provides details on the unsent messages.
Reports That Cannot Be Delivered Currently (Recipient Offline)
As shown above, if you have messages that are located under Reports that cannot be delivered currently (recipient offline) this means that the result/letter or referral cannot reach its destination due to either being in the process of registering a connection to the practice, or software or hardware issues at the receiving end. The software will continually try to send the result every 30 minutes, so there is no need to try and resend through Medical Objects. However, it is advised to monitor the messages sitting in this section. If they remain there for a while you would be advised to fax a copy of the result/letters to the provider listed under that section to ensure delivery.
Reports That Are Addressed And In Transit
This section of the web report shows messages that are in the process of being sent. Results and letters have been sent to this provider before but are unable to at present due to hardware or software issue or the practice is offline. In this case if the results or letters are listed under the In Transit section for more than 24 hours please send a fax copy to the provider.
If you are unable to display the Web Activity Report please call Medical-Objects Helpdesk on 07 5456 6000.
